The Celebration of Life, Music & Art

Vendors, Vendors, Vendors & More Vendors!

Upfront Disclosure

"The Celebration of Life Music & Art Festival" is affirmatively scheduled for August 22, 2009 at Independence Park: 345 Hawthorne Lane; Charlotte, North Carolina 28204. Although this date is confirmed we reserve the right to change it. Should the festival be postponed all vendors will a notice in writing via email at least 30 days prior to the event date.  In the event that the festival is canceled due to weather all vendors will be notified of the next available date and time for the festival to resume. Space is limited and all sales are final. There will be no refunds issued unless the event is completely canceled and will not be postponed for a later date. All vendors must complete the registration application. The registration fee must be turned in with the registration application. Please see vendor sheet for space fees. All checks or money orders should be made payable to Ebonie Flare Entertainment, LLC.

Vendor Agreement

Festival Date & Hours of Operation: August 22, 2009 12 noon to 6pm

Setup 8:00am to 11:00am Break down and 6:00pm to 8:00pm

I agree to adhere to the following vendor rules and regulations:

As a vendor of The Celebration of Life Music & Art Festival, I agree to be prepared to setup between 8:00am and 11:00am. I understand the following:

• Vendors will not be permitted to set up after 11:00am
• Load-in will not be permitted at any other times,
• Vending spaces and locations are based on a first come first serve basis
• Vendors must be completely disengaged in all business activity by 6:00pm
• Vendors must break down, clean up areas and load out by 8:00pm.
• Late load out will result in a $50 fine and payable at the exit gate.

• Vendor must carry Liability insurance and any permits or licenses required and must comply with all State, County, and City regulations. Proof of insurance must be submitted with final payment.

• Vendors will receive 2 Vendor Passes and 1 parking pass good from load-in through load out (additional passes available at $20 each) there will be no exceptions.

• Vendor understands that tables, cooking stations and display units must be contained within their space. Vendor will maintain an open area for his/herself and/or staff to enter and exit.

1. Applicant represents to the Ebonie Flare Entertainment that he/she is fully authorized to sign for and bind the undersigned vendor to this Application and Agreement. Vendor agrees that vendor and all persons associated with it shall comply with all rules, policies and procedures prescribed by the Ebonie Flare Entertainment, as it deems necessary for the efficient, safe, and tasteful (i.e., non-offensive) conduct of the event and related activities.

2. Vendor agrees to sell only the items described in this application. Failure to do so will result in violation of agreement and at the sole discretion of the Ebonie Flare Entertainment a fine may be imposed or termination of contract and removal of vendor without reimbursement of any payments made to Ebonie Flare Entertainment, LLC.

3. Vendor agrees to each and all clauses set forth in this agreement. Failure adhere to any clauses set forth in this agreement gives Ebonie Flare Entertainment the right to (1) immediately terminate this agreement (2) require vendor, immediately upon notice of violation of this agreement, to cease operations and vacate the premises, and (3) forfeit any and all fees paid to Ebonie Flare Entertainment for the right and privilege of participating in the event.

4. Vendor shall not display, offer for view or sell any illegal or contraband items. The laws of the State of North Carolina and local ordinances of the City of Charlotte shall control. All vendors are also requested to not sell items considered a nuisance or inappropriate.

5. Vendor acknowledges and understands that it is responsible for sales and use tax and shall in no way hold Ebonie Flare Entertainment or its representatives responsible.

6. Vendor shall comply with all codes and regulations of the City of Charlotte, and the State of North Carolina.

7. Vendor acknowledges it has read this agreement and agrees to follow all rules and guidelines as directed. This Agreement is subject to vendor satisfactorily submitting all requested application materials, and full payment of all designated fees. It is the responsibility of the vendor to be aware of these Rules and Guidelines as well as all applicable governing laws. It shall be vendor's duty to insure that all employees and agents of vendor are knowledgeable of and abide by all Rules and Guidelines and applicable governing laws.

8. Vendor shall assume full responsibility for vendors conduct and for the conduct of its employees, subcontractors, suppliers, or any other person associated with vendor and shall indemnify and hold harmless Ebonie Flare Entertainment, its agents, officers and employees from and against all claims, liabilities, suits, damages, costs and expenses, including reasonable attorneys costs and fees, related to (i) vendors breach of this Agreement, and (ii) for injury to, including death of, persons (whether they be third persons or employees of the parties hereto) or any loss of or damage to property in any manner arising from the negligence of vendor.

All payments (deposits and final payments) must be in the form of a cashier's check or money order or payable via PayPal.com. Make cashier's checks and money orders payable to Ebonie Flare Entertainment, LLC

2009 Vendor Space & Fees

• Merchandise Vendor 10 x 10 $300.00
• Food & Beverage Vendor booth 10 x 10  $300.00
• Double Vendor Booth 10 x 20   $500.00
• Non-Commercial Booths 10 x 10 $150.00
  

There will be no more than 50 Merchandise & Food Vendor Booths sold on a first come first serve basis as follows:
- Clothing Items 10
- Art & Crafts 10
- Food & Beverage 15

- Oils & Incense 5
- CDs & DVDs 5
- Books 5

• Vendor Space can be reserved with a 50% deposit which must be in no later than July 22, 2009
• Balance due no later than August 1st 2009 or space and deposit will be forfeited.
• Vendor must provide everything they require, i.e., tables, chairs, extension chords etc.